Board of Governor’s Meeting

January 10, 2006

 

A Board Executive Session of the Raritan Yacht Club was called to order at 19:30 on January 10, 2006.

 

1.     Roll Call (see General Meeting minutes, there are no changes).

 

2.     The December Meeting minutes were accepted.

 

3.     Bob Chido presented the Members in Arrears Report.  Bob distributed copies of the posting list and two letters that had gone out to overdue members.  One letter went to Barbara Coffey, who was dropped for owing dues more than 60 days past due.  Vicky questioned whether the Club had her correct address and volunteered to contact Barbara directly.  Mike Kijowski has paid, and Joann will remove his name from the posting list.  Tom Higgins has been in the hospital and is not yet fully recovered.  Vicky has been trying to contact him.

 

4.     Mike Kijowski presented the Membership Committee Report.  There are now five names on the waiting list.  Ed Ludlow and Judy Richterman have requested reinstatement.  This should be automatic; they need only to contact Joann.  The check for the initiation fee from William Gadek bounced, and Mike is trying to contact him.  He is not yet a member, although he was listed as such last month.  Dominick Alfieri, who was also listed as a new member last month, declined membership.  Vicky asked whether there had been any contact from Roger Studwell, as she believes he has applied for reinstatement.  Mike was not aware of any contact, but he will talk with Joann about it.

 

        The New Member Mixer is scheduled for Sunday, February 12th.  Mike questioned whether there was any money in the budget for food for the event.  Members who joined in 2004 are expected to bring appetizers or dessert, as this has been the tradition.  A budget for Slavko of $250-$300 should be doable, Mike should contact Dave Frizell.  Vicky volunteered to contact the Ladies to write nametags and to contact people.

 

Membership:                                 Regular                  321

                                                        Senior                       61

                                                        Distant                     47

                                                        Continuation             4

                                                        Auxiliary                  26

                                                        Honorary                   3

 

5.     Old Business.  None.

 

6.     New Business.  None.

 

7.     The meeting was adjourned at 19:55.

 

Respectfully Submitted,

Fred Hartner

Secretary

A Board Meeting of the Raritan Yacht Club was called to order at 20:00 on January 10, 2006.

 

1.     Roll Call

 

 

N

D

J

F

M

A

M

J

J

A

S

O

N

Commodore Dave Frizell

n

X

O

 

 

 

 

 

 

 

 

 

 

VC Vicky Jo Neiner

o

X

X

 

 

 

 

 

 

 

 

 

 

RC Dennis Meichel

 

X

X

 

 

 

 

 

 

 

 

 

 

PC Willam B. Adams

m

X

X

 

 

 

 

 

 

 

 

 

 

Jim Bauer

e

X

X

 

 

 

 

 

 

 

 

 

 

Dennis Driscoll

e

X

X

 

 

 

 

 

 

 

 

 

 

PC Len Keating

t

O

X

 

 

 

 

 

 

 

 

 

 

Bob Kennedy

i

X

X

 

 

 

 

 

 

 

 

 

 

Ann Myer

n

X

X

 

 

 

 

 

 

 

 

 

 

Skippy Paul

g

X

X

 

 

 

 

 

 

 

 

 

 

Tony O’Reilly

 

X

O

 

 

 

 

 

 

 

 

 

 

Peter Rebovich, Jr.

 

X

X

 

 

 

 

 

 

 

 

 

 

Jerry Solas

 

X

X

 

 

 

 

 

 

 

 

 

 

Dave Steward

 

X

X

 

 

 

 

 

 

 

 

 

 

Roger Young

 

X

X

 

 

 

 

 

 

 

 

 

 

x = present, o = absent

 

2.     The December meeting minutes were accepted with one change.  Vicky Jo Neiner’s report should state that there was open seating for the New Year’s Eve Dinner, not two sittings.

 

3.     Tom Higgins was not present, and there was no Financial Report for the twelve months ended December 31, 2005.

 

4.     Dennis Meichel presented the Rear Commodore’s Report.

 

a.     The bent shaft was removed from the Karl Gilman and taken to Atlantic for repair.  The accident occurred a few days before Haulout.

b.     In the locker room, a group of the south lockers was removed and converted into a sitting area.  The same will be done for another group.

c.     The Race Committee has almost finalized the race schedule.  The Committee is considering adding a financial secretary.

d.     Parts are in for the 7½ ton hoist.

e.     Ron Gort has suggested the possibility of installing shields for the leading edge of the launch props.  They would be a type of cage to prevent the props from hitting obstacles.

 

5.     Vicky Jo Neiner presented the Vice Commodore’s Report.

 

a.     The formal certificate for Great Beds was received.  The new launch is on schedule and in production.  The motor and hull deposits were paid, and the only remaining payment is the balance.  The balance will be paid just before pickup – in mid to late April.  There is a very favorable report on the Fortier launch in Boat US magazine.

b.     Cheryl Dupre agreed to serve as Entertainment Chairperson, and Karen Guidi was offered a co-chairperson position.  Warren Bigos accepted the House Chair position.  The west wall cabinetry should be completed by the end of January or shortly thereafter.

c.     Bob Morrison is still very ill.

d.     Bill Lockwood passed away on Sunday.  The family requested that donations be given, rather than flowers.

e.     The house looked great for the holidays.  A large number of children of all ages attended the Holiday Party.  There was a magician dressed as a pirate and a treasure hunt.  The Egg Nog Party and the New Year’s Eve event were both well attended.  The Ice Bucket Regatta and Chili Cook-off were very successful.  There were twenty-one entries for the cook-off.  The Juniors, who did a great job running the event and cleaning up afterwards, netted about $250.  Steve Gillooly routed the TV picture to the big screen for the football games, which worked out well.  Vicky suggested that a projector stand suspended from the ceiling would be beneficial.

 

6.     Dave Frizell was not present, and there was no Commodore’s Report.

 

7.     Committee Reports.

 

a.     Jerry Solas presented a report from the Computer Committee.  In the past, the Board had approved $7,000 to upgrade Joann’s computer, including software.  Now, the necessary software, ReportWriter and Membership Pro (DOS, not Windows, based), would cost an additional $2,950.  The Committee found a new company that does club management software, including membership and financial programs.  The company has been in business for one year, and the product, which is based on the Microsoft.net language, is relatively new.  Software modules could be added.  The total cost of the software ($9,000), module for interfacing with the cash registers ($1,000), and new computer ($2,000) would be $12,000.  The yearly maintenance fee would be $2,000.  The source code would not be available, but could be escrowed.

 

8.     Old Business.

 

a.     There was a discussion on the Capital Budget for 2006.  Bill Adams stated that the budget item entitled, “House Renovation Phase I” had not passed because it had not been presented to the membership well enough.  He suggested that renderings would help the membership to understand the proposed plans.  He estimated the cost of renderings at about $1500 and the cost of mailing brochures to the membership at about $700.  The most recent survey of the membership as to long range plans is now about 3-4 years old, and a question arose as to whether a new one should be taken.  Vicky asked that every Board member receive a copy of the most recent survey.  She also noted that it would have been helpful to have distributed copies of the master plan at the Annual Meeting, and that many members had been looking for this.  A comment was made that members wanted money spent on docks and sailing.  Bill reminded the Board that they should not go to the membership with a plan in which the costs are not known.  Bill volunteered to distribute the current master plan and a write-up to the Board.  He also noted that it is up to the Board to decide what to bring to the membership.  Vicky explained to the new Board members that the voting by the Board should be based on their knowledge of the By Laws, and not on their personal opinions.

 

b.     There was a discussion on the response by PC Jim Woller on the motion concerning the Sinking Fund that was passed at the December Board meeting.  At the Board’s request, a copy of Jim’s letter is included at the end of these minutes.  Len stated that the issue was whether the motion was in violation of the By Laws, and he noted that Jim knew the By Laws well, since he had written about 90% of them.  Dennis read the appropriate section of the By Laws several times to the Board.  During the discussion several points were made, including, that originally the function of the Sinking Fund was to replace items that were not insurable, and that previously, Board members who were planning to bring a motion before the Board were asked to give the Board at least a two weeks notice.  A motion was made that “We as the Board have addressed Jim Woller’s comment and disagree that the Board blatantly violated the By Laws”.  A vote on the motion was 7 for, 5 against, and 1 abstention.

 

9.     New Business.

 

a.     Dennis reported that he had been contacted by Tracy, from Keyport Yacht Club concerning their proposal for a Raritan Bay pumpout vessel to be used by RYC and KYC.  There would be an initial cost to RYC of $25,000, but it would be refunded to RYC by the State of New Jersey once the boat is finished.  The Baykeeper would manage the vessel on an annual basis.  The annual cost to RYC would be about $5,000.  After a brief discussion, it was concluded that it would be nice to be good neighbors, but such a vessel would bring many problems.  The Board agreed to politely inform KYC that RYC is not interested in participating.

 

10.   The meeting was adjourned at 22:08.

 

Respectfully Submitted,

Fred Hartner

Secretary

 

 

 

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