A Board Meeting of the Raritan Yacht Club was called to order at 19:55 on January 8, 2008.

 

1.     Roll Call

 

 

N

D

J

F

M

A

M

J

J

A

S

O

N

Commodore Dennis Meichel

X

X

X

 

 

 

 

 

 

 

 

 

 

VC Allan Jacobs

X

X

X

 

 

 

 

 

 

 

 

 

 

RC Ann Myer

X

X

X

 

 

 

 

 

 

 

 

 

 

Barbara Booz

X

X

X

 

 

 

 

 

 

 

 

 

 

Steve Buzbee

X

X

O

 

 

 

 

 

 

 

 

 

 

Dennis Driscoll

X

O

X

 

 

 

 

 

 

 

 

 

 

John Erdreich

X

X

X

 

 

 

 

 

 

 

 

 

 

PC Dave Frizell

X

X

O

 

 

 

 

 

 

 

 

 

 

Karen Guidi

X

X

X

 

 

 

 

 

 

 

 

 

 

Paul Jedziniak

X

X

X

 

 

 

 

 

 

 

 

 

 

Bob Kennedy

X

X

O

 

 

 

 

 

 

 

 

 

 

PC Vicky Jo Neiner

X

O

O

 

 

 

 

 

 

 

 

 

 

Bob Searfoss

X

X

X

 

 

 

 

 

 

 

 

 

 

Doug Stryker

X

X

O

 

 

 

 

 

 

 

 

 

 

Dave Steward

X

O

X

 

 

 

 

 

 

 

 

 

 

x = present, o = absent

 

2.     The December meeting minutes were approved.

 

3.     Jim Woller presented the Financial Report.  Excess Revenues over Expenses YTD at December 31, 2007 were $40,312, and the cash balance was $70,268.  Jim noted that the cash balance is not all free cash, as it includes such items as the Galley security deposit and the contribution for the Junior whaler engine.

 

        Jim also presented the Proposed 2008 Budget.  There were two changes from last month’s handout.  Line 56 is now $2,000, and line 125 is now $6,750.  Line 50 is for breakfast for new members when they meet with the Membership Committee (line 54 was left unchanged).  In response to questions, Jim noted that shorter hours, but increased salaries, were budgeted for launch service. Consequently, the difference from 2007 was not large.  Jim also stated that line 116 for launch fuel was not changed because it was not clear what the difference from 2007, if any, would be.  The budget was approved unanimously.

 

4.     Ann Myer presented the Rear Commodore’s Report.

 

a.     Regarding DEP funding for a pumpout station, the insurance agent suggested that it would not be wise to open the Club to the public, which would be a requirement of the funding.  The idea for DEP funding was dropped.

b.     Regarding partial funding for a new dock by the Princeton University Sailing Team, representatives from Princeton offered to do whatever they could to help RYC.

c.     Emil Soldati installed lines on the dock railings in order to keep pigeons away and filled in the area by the mast rack with cement.

d.     The north float will be removed at the convenience of the barge operator (at no charge to RYC).

e.     The Launch date is still tentative, but Haulout is scheduled for October 18, 2008.

f.      There are two trailers in the upper lot (one may belong to Jeremy Macan).  Ann will investigate.  A sticker system is planned for items stored in the yard.

 

5.     Al Jacobs presented the Vice Commodore’s Report.

 

a.     Al has the new Galley agreement, which will run from February 1, 2008 through January 1, 2009.  The new Galley operator is Tom Radu, the former chef at Nucci’s.  Tom would like to bring in a Point of Sale.  Changes from the previous contract include the following.  (1) The concessionaire will purchase a Point of Sale system for his use.  The system will include two stations, four printers, software, and training, and it will be interfaced with Joann’s system.  At the end of one year or sooner if the operator leaves, ownership of the system will go to RYC. (2) There will be no galley rebate for one year.  Last year, rebates totaled about $8,000.

 

        The software package includes four licenses, two for the Galley and one for each Bar.  This is the minimum software package that can be purchased, and the cost is $4,000.  Tom will pay for two Galley licenses ($2,000), and half the training and support ($2,200).  RYC will pay for the two Bar licenses, half the training and support ($2,200), a switch extension ($1,950) and a UPS ($300).  A back-up file server ($2,500) is needed, which will come from the Bar or Computer budget.

 

        If the Galley agreement is approved tonight, Tom will have the deposit to RYC by Friday.

 

b.     Al distributed a handout, “Private Party Rules”.  The first page is the current RYC Private Party Rules.  The second page, which is new, is a set of rules for making a reservation.  A brief discussion revealed that some of the language is ambiguous and should be changed.  Specifically, in item #4, it was not clear exactly what timing is meant by “within 10 days of room reservation”.  Also in item #4, it may not be necessary to pay by check.

 

c.     Al distributed a handout, “Event Contract”.  The contract is essentially the same as is found on the RYC website, except for the format and page 3, entitled, “On Site Catering-Food Service Agreement”.  This page provides a guarantee to the Galley operator for the number of guests.  After discussion, the word “business” was dropped from items 1 and 2 in the section “Guarantees and Cancellations”.  There was also discussion about the level of the gratuity (20%).  Suggestions were made about applying the Event Contract to RYC events and raising the gratuity for these events to 20% (currently 15%).

 

d.     Carol Pierini presented the Galley Report and distributed a handout.  On Wednesday, January 30th, the Flag and Board (and spouses) are invited to try the new Galley before the official opening.  A small charge will be applied.  On another note, a question was raised about procedures for dealing with roaches, as some were recently observed.  The consensus was that there is a contract in place, but Al will investigate.

 

6.     Motions before the Board.

 

a.     A motion was made to approve the Galley agreement.  Concerns were raised about the Point of Sale system and the process for bringing it to RYC.  A need was expressed for a thorough explanation to the membership for the necessity of including the POS system in the Galley contract.  The motion was approved with a vote of 9 in favor and 1 opposed.  A suggestion was made to include an article in TellTales about the POS system.

 

b.     A motion was made to approve the Party Rules and Event Contract with changes and wording as noted above.  The motion was approved with a vote of 9 in favor and 1 abstention.

 

7.     Dennis Meichel presented the Commodore’s Report.

 

a.     The Flag is negotiating the insurance contract with the broker with finalization by February 1st.

 

8.     Old Business.

 

a.     The dock and design permits have not yet been received from the DEP.

b.     Discussion of the Service Award was postponed until next month.

 

9.     New Business.

 

a.     Ed Levinson spoke about a fundraiser for the Baykeeper.  Ed initiated work on a possible fundraiser on his own, but would like it to be a Club sponsored event.  The event would be organized by the cruisers.  Ed has spoken with the Baykeeper, and they are interested.  Details of the event have not been worked out, but in would likely be an educational event with a party and be held early April.  Suggestions included a dinner with an auction, or a cruise on the Cornucopia with a presentation by the Baykeeper.  Other clubs will be asked to participate.  The Board asked Ed to proceed with the project and develop a plan.

b.     Dennis Meichel asked that job descriptions and manuals for the various committees be developed for next month.

c.     John Erdreich spoke about proposal for a demographics survey.  Several reasons were given for the survey, including for planning purposes.  A suggestion was made to include a letter with the rationale for the survey.

d.     Al will ask Joann to send a reciprocity letter to all other yacht clubs.

e.     Ann reported that 73 people attended the New Year’s Eve party.  The Galley did an excellent job.

f.      Dennis Driscoll reported that the Chili Cookout, hosted by the Juniors, raised $531.  There were 10 entries, and 50 people attended.

 

10.   The meeting was adjourned at 22:26.

 

Respectfully Submitted,

Fred Hartner,

Secretary

 

Back