A Board Meeting of the Raritan Yacht Club was called to order at 19:45 on October 11, 2005.

 

1.     Roll Call

 

 

N

D

J

F

M

A

M

J

J

A

S

O

N

Commodore Len Keating

n

x

x

x

x

x

x

o

x

x

x

x

 

VC Dave Frizell

o

x

o

x

x

x

x

x

x

x

x

x

 

RC Vicky Jo Neiner

 

x

x

x

x

o

x

x

x

o

x

x

 

PC William B. Adams

m

x

x

o

x

x

x

o

o

x

x

x

 

Jim Bauer

e

x

x

x

x

x

x

x

x

x

x

x

 

Richard Codd

e

x

o

x

o

x

x

x

o

o

x

x

 

James Mackevich

t

x

x

x

x

o

o

x

x

x

o

x

 

Ann Myer

i

x

x

x

x

x

x

o

x

o

x

x

 

Skippy Paul

n

x

x

x

o

x

x

x

x

x

x

o

 

PC Raoul Rabiner

g

x

x

x

x

o

x

x

x

o

o

x

 

Tony O’Reilly

 

o

o

x

x

x

x

x

x

x

o

x

 

Peter Rebovich, Jr.

 

x

x

o

x

x

o

x

x

x

x

x

 

Barry Rosengarten

 

x

x

x

x

x

x

x

x

x

x

x

 

Jerry Solas

 

x

o

x

o

x

x

x

x

x

x

x

 

Roger Young

 

x

x

x

x

x

x

x

o

o

x

x

 

x = present, o = absent

 

2.     The September meeting minutes were accepted.

 

3.     Tom Higgins presented the Financial Report for the nine months ended September 30, 2005.  The cash balance at September 30 was $28,867.  Excess revenues over expenses YTD were $17,234 vs. $20,112 budgeted.  Tom noted that everything was moving along routinely.  Next year he would like to present a detailed cash basis statement each quarter.  The current statements are on an accrual basis.  Work is progressing on the budget.  Race needs to provide their numbers.  A question about launch expenses raised the comment that there is no system of checks and balances for the payment of bills.  Tom responded that the Finance Committee is working on this.  Several recommendations were made, including, bills being paid should be reviewed by the Flag, chairpersons should keep track of money spent and bills paid through a running report provided to them, and all bills should have vouchers with two or three signoffs.

 

4.     Vicky Jo Neiner presented the Rear Commodore’s Report.

 

a.     The new launch was purchased, and the first deposit was paid.  A hull number was assigned to the vessel.  The builder requested additional payments, including $20,000 by the 20th of the month and $17,000 for the engine.

b.     Ann and Jerry are working on the race awards.

c.     At least two floats will be hauled and stored in the north lot.  They will be power washed during the haulout in order to avoid odors.  The area north of the hoist will be left vacant in case any other floats need to be hauled.

d.     The dock and railing project may commence next year.  A suggestion was made to include the planking and dock lighting in the budget.

e.     Suggestions for budget items should be sent to Vicky, and a comprehensive task list will be prepared.

 

5.     Dave Frizell presented the Vice Commodore’s Report.

 

a.     The galley contract was renegotiated.  Changes included the galley operator will pay for 50% of the dumpster cost and the rebate for outside catering will be increased from 5% to 7.5%.  The operator will also provide all day service for selected days, such as Opening Day, July 4th, and the Fall Regatta.  A question arose as to how the Club determines the amount of catering.  Dave thought that there were sufficient controls in place.  In response to another question, Dave stated that the contract was a very good legal document.

b.     The September 26th meeting of the Planning Committee went well.  The plans were presented well by Ron Gort and Mark Dupre.

 

6.     Len Keating presented the Commodore’s Report.

 

a.     There will be no Executive Session before the Annual Meeting next month, unless one is needed.  The Annual Meeting will start at 8:00 pm.  Vicky noted that a decision about the Sportsmanship Award is usually made at the Executive Session.  This can be done electronically or at the meeting immediately following the Annual Meeting.

b.     Len requested the Flag and Committee Chairs prepare reports, limited to one page, and have 125 copies available for distribution at the Annual Meeting.

c.     Duane Ruland has developed a personnel policy.  It has not yet been sent to committee chairs.  It will be sent to those responsible for employees for input, and then go to the Board.

d.     The City of Perth Amboy is undertaking a long range sewer study and has asked RYC to participate.  A committee meets once every three months at which time an engineering firm presents the committee with a review of the data they have collected.

e.     The City asked to use the RYC docks in order to board passengers onto a State Police cutter on Columbus Day.  All went well.  Photos were taken, and RYC may receive some publicity.

       

7.     Reports from Board Members.

 

a.     Roger discussed items for TellTales.

b.     Ann reported that the JYs were sold.

 

8.     Old Business.

 

a.     Vicky reported that Club members have submitted nominations for names for the new launch, including “Louis P Booz” and “Kurt Carlson”.  Barbara Booz and Jeremy Macan, as well as several Board members spoke on behalf of the name, “Louis P Booz”.  A motion was made to name the new launch the “Louis P Booz”, and the voting in favor was unanimous.

 

9.     New Business.

 

a.     Len distributed a handout, “Proposed capital expenditures and funding sources in $ for 2006”, and the topic was discussed.  The membership has already approved the expenditure of $85,000 for the new launch.  This will be partitioned as 2/3 assessment and 1/3 operating budget.  The cost of the assessment per member would be $105, and would be paid in December and March.

 

        Proposed items were divided into three groups.  Group 1 included the launch overrun of $10,000 and kitchen equipment of $5,000.  The launch overrun covers the cost of a second battery, a larger Perkins engine (an engine different from the original one was needed because of EPA requirements), NJ use tax, delivery fees, and other items.  USCG approval can be obtained if several pieces of equipment, including names on the life jackets, are delivered to Fortier and are present on the vessel before the inspection at the manufacturer.  This will be done so that the vessel can be delivered certified.  A concern was expressed that the Hearth transmission produced noise at low speeds.  Kitchen items, including a refrigerator for $3,000, would be paid for from the Sinking Fund.  The additional money should be requested and approved now to facilitate replacement of other items that may fail during the year.

 

        Group 2 included the Surf room lavatory and storage above the bar for $45,000 and a cabinet for the Ship’s Store for $5,000.  The Surf room changes were discussed at the Planning Committee meeting, which was attended by 45-50 members.  The cabinet will replace the current one.  The plan for the future of the Ship’s Store includes an option for members to order items online, and for those items to be sent to their homes.  Only one cabinet ($5,000), rather than two, may be needed.

 

        Group 3 included the Grill room lavatory, acoustics, the Busch plan, handicap bathroom access, and other items for $200,000.  It was suggested that if the By Law change for the membership increase passes, then the members would probably accept these expenditures.  Otherwise, a 10-year loan may be necessary.  A suggestion that the money could come from budget tightening was met with the concern that there would be no money left for the dock project.  There would be a savings of $40,000- $50,000 if the project was done at one time.  There were concerns as to how to present these expenditures at the Annual Meeting.  A motion that the Board supports the proposals listed in the handout and will present them to the membership next month passed with a vote of 10 for, 2 against, and 1 abstention.

 

10.   The meeting was adjourned at 21:57.

 

Respectfully Submitted,

Fred Hartner

Secretary

 

Back