A Board Meeting of the Raritan Yacht Club was called to order at 19:43 on March 13, 2007.

 

1.     Roll Call

 

 

N

D

J

F

M

A

M

J

J

A

S

O

N

Commodore Vicky Jo Neiner

X

X

X

X

X

 

 

 

 

 

 

 

 

VC Dennis Meichel

X

X

X

X

X

 

 

 

 

 

 

 

 

RC Allan Jacobs

X

X

X

X

X

 

 

 

 

 

 

 

 

PC William B. Adams

O

X

X

X

O

 

 

 

 

 

 

 

 

Jim Bauer

X

X

X

X

X

 

 

 

 

 

 

 

 

Barbara Booz

O

X

X

X

X

 

 

 

 

 

 

 

 

Steve Buzbee

X

X

X

X

O

 

 

 

 

 

 

 

 

Dennis Driscoll

X

X

X

X

O

 

 

 

 

 

 

 

 

PC Dave Frizell

X

X

O

X

X

 

 

 

 

 

 

 

 

Paul Jedziniak

X

X

X

X

X

 

 

 

 

 

 

 

 

PC Len Keating

X

X

X

X

X

 

 

 

 

 

 

 

 

Bob Kennedy

O

O

O

X

X

 

 

 

 

 

 

 

 

Ann Myer

X

X

X

X

X

 

 

 

 

 

 

 

 

Skippy Paul

X

X

X

X

X

 

 

 

 

 

 

 

 

Dave Steward

X

X

O

O

X

 

 

 

 

 

 

 

 

x = present, o = absent

 

2.     The February meeting minutes were approved.

 

3.     Jim Woller presented the Financial Report.  Jim distributed several handouts, including, “Statement of Cash Flows”, “Sinking Fund Analysis”, “Balance Sheet”, Itemized Revenue and Expenses”, “Fixed Asset Additions”, and “Sinking Fund Nominal Investments”.  Excess Revenues over Expenses at February 28, 2007 were $17,315, and the cash balance was $81,360.  The report on Sinking Fund investments listed the banks that hold the various CDs and cash deposit of RYC.  All are FDIC insured.  The amount in the money market fund reflects the withdrawal of $11,000 for the launch.

 

4.     Al Jacobs gave the Rear Commodore’s Report.

 

a.     The railings are almost complete, and the conduits were relocated.  A new electrical panel was installed in the cupola.

b.     An inventory was taken of the dinghies in the yard.  Payments are being received for eight dinghies, but there are more than eight in the yard.  Ownership will be determined, and action taken to collect payments or depose of the extra dinghies.  Paul will prepare an article for TellTales on the matter.

c.     A bill for the Mooring Field Renewal Application has not been received as yet.  A phone call to the NJ State office revealed that they are behind in their paperwork, and a bill will be sent soon.

d.     In April of 2007, RYC submitted an application to NJDEP for a floating dock wave screen.  The application was revised in April 2006, but had to be withdrawn in August because of deficiencies.  Specifically, soundings were needed in the area where the docks would be located.  The job was not part of the original proposal to McLaren Engineering, but they would perform the work at a cost of $2,000.  Al suggested that the task is too involved for RYC, and that McLaren should be contracted.  A $250 fee was paid for the NJDEP application, and if RYC reapplies by August 2007, the amount would be applied to the resubmission.

 

5.     Dennis Meichel presented the Vice Commodore’s Report.

 

a.     Dennis has begun to contact people to reactivate the Grill room, including Bar, Ship’s Store, etc.  Construction in the room should be complete by this Friday.

 

6.     Vicky Jo Neiner presented the Commodore’s Report.

 

a.     The $150,000 mortgage was secured from Sovereign Bank on March 2nd.  There were no fees.

b.     Vicky met with the Perth Amboy Port Authority concerning the ten moorings.  An agreement was reached pending approval by the RYC Board and a City committee.  There will be no cost to RYC.  The agreement specifies that six of the moorings will be retained by the City, and the remaining four will go to RYC.  RYC will pay the fee to the State of New Jersey for all ten moorings, and the City will reimburse RYC for the six that they will hold.  The current fee is $50 per mooring per year.  RYC will not provide launch service to the six moorings that the City will hold.  The City plans to set up a dinghy dock for the people who rent their moorings.

 

7.     Reports.

 

a.     Dennis reported on the renovation project.  Rich expects to be finished by Friday.  He has done a good job and has met expectations on budget and realistic timing.  AV wiring is yet to be done.  Cleaning will be started next Monday or Tuesday.  Alberto requested three days to do the floors.  The piano will be reconditioned, and the Bar will be readied.  There will be a work party on Saturday, March 24th, to put tables together, to move the liquor, to ready the Ship Store, and to set up decorations.  Since the trophy case was not funded, the trophies will remain upstairs.  Eventually, the trophy case will go against the wall where the hold case was.  Dennis gave an itemized list of expenses and savings for the project.  Overall, contractor expenses are only $4,500 above the original $219,000.  Total expenses are $242,000.

b.     Ron Gort reported on the Galley.  The new Galley operator, Paul, was expected to sign the contract last Tuesday, but he asked for a rider on the RYC insurance policy to cover his waiters for carrying liquor to tables.  In a meeting with the Flag officers, the insurance agent for RYC stated that his company would not add such a rider.  Additional insurance agents that were contacted also refused to add a rider.  A solution to the problem, which was suggested by the insurance agent, would be to make Paul’s waiters RYC employees.  Since the cost of the liquor liability portion of the RYC insurance policy is based on liquor sales, the addition of the waiters to the RYC staff would not increase the insurance premium.  Paul agreed to reimburse RYC for all other costs, such as, unemployment insurance, workman’s comp, and social security. Dennis stated that he had a copy of the galley agreement in case any Board member would like to review it.  He also noted that the contract was almost the same as the one with Slavko, the only differences being a tightening of the behavior of the wait staff and the galley operator not using the Grill room as a meeting place. A concern was raised that the current bartenders income would be cut in half, because bar tips would now go to the waiters also.  Another concern was raised regarding responsibility for the supervision of the wait staff.  A motion was made that the Board of Governors approve the employment of Nucie’s wait staff by RYC provided that Paul signs the contract, reimburses RYC for all employment costs, and that RYC may ask Paul to transfer any wait staff for some unforeseen reason.  The motion passed.

c.     A motion was made that the Board authorizes the Commodore or Vice Commodore to enter into contract with the proposed galley operator.

d.     The Galley vent will be cleaned by outside personnel on March 19th.  The stack will be properly insulated, and the approvals will be obtained from the City.

e.     Ann reported that the Entertainment Committee met Saturday and recommended that the Opening Gala Event be held April 14th, and the Board agreed.  The Galley will open sooner, as a “soft opening”, and perhaps there will be an Easter Brunch.  The members and the new Galley operator, Paul, should be alerted to this.

f.      Ann requested funds to support the inclusion of music entertainment on the second Saturday of the every month.  The plan is for the music entertainment to take place between 8 and 10 p.m.  A quartet has been arranged for the first night, which will be May 12th.  Costs for the entertainment would be about $100-$300 per evening.  The Board suggested that Ann proceed using the funds budgeted for entertainment.

 

8.     Old Business.

 

a.     Vicky stated that the motion made last month regarding the galley minimum could not be carried out because the computer accounting software could not accommodate the changes.  Consequently, a motion was made and passed to waive the March minimum and return the April and May minimum to the regular $50.

b.     Another $5,000 will be needed to bring the “Point of Sale” computer software online.  The Board was alerted to the fact that the computer software is limited as to what changes can be made.

c.     A motion was made that the Board accept the proposal, described above, regarding the ten moorings at the north end of the fleet.  The motion passed.

d.     A motion was made and passed that the Board approve the courtesy cards for the Mayor of Perth Amboy, the City Council, and the Chief of Police.

e.     There had been a conflict with the By Laws because both Bill Adams and Steve Buzbee were on the Board and on the Planning Committee.  Steve resigned from the Planning Committee.  A motion was made and passed to appoint Warren Bigos to the Planning Committee.

f.      The monthly Galley minimum of $50 was discussed.  Although a suggestion had been made to increase the minimum, it was felt that the membership would not be in favor of the change.  Instead, a recommendation was made to take liquor charges out of the monthly minimum.  A motion was made to remove liquor charges from the monthly minimum and to implement the change as soon as the computer software was able to accommodate the change.  The motion passed with a vote of 9 in favor, 2 opposed, and 1 abstention.

g.     A motion was made and passed that the Board of Governors approve the Commodore, Vicky Jo Neiner, Vice Commodore, Dennis Meichel, and Treasurer, Jim Woller, as signers for the Sinking Fund account.

h.     A motion was made and passed to approve the expenditure of $2,000 for a soundings survey by McLaren Engineering.

 

9.     New Business.

 

a.     A question was raised as to whether the defibrillators require periodic testing.  Joann Breef-Marks stated that the new defibrillators are self-testing and will give off a beep when the battery is low.  She also noted that two people will inspect the defibrillators and will teach a class on their use.  Ann stated that she also was in contact with two people who offered to teach a class.

 

10.   The meeting was adjourned at 22:14.

 

Respectfully Submitted,

Fred Hartner,

Secretary

 

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