A Board Meeting of the Raritan Yacht Club was called to order at 20:40 on June 12, 2007.

 

1.     Roll Call

 

 

N

D

J

F

M

A

M

J

J

A

S

O

N

Commodore Vicky Jo Neiner

X

X

X

X

X

X

X

X

 

 

 

 

 

VC Dennis Meichel

X

X

X

X

X

X

O

X

 

 

 

 

 

RC Allan Jacobs

X

X

X

X

X

O

X

X

 

 

 

 

 

PC William B. Adams

O

X

X

X

O

X

X

X

 

 

 

 

 

Jim Bauer

X

X

X

X

X

X

X

X

 

 

 

 

 

Barbara Booz

O

X

X

X

X

X

X

X

 

 

 

 

 

Steve Buzbee

X

X

X

X

O

X

O

X

 

 

 

 

 

Dennis Driscoll

X

X

X

X

O

X

X

O

 

 

 

 

 

PC Dave Frizell

X

X

O

X

X

O

X

X

 

 

 

 

 

Paul Jedziniak

X

X

X

X

X

X

X

X

 

 

 

 

 

Bob Kennedy

O

O

O

X

X

X

O

X

 

 

 

 

 

Ann Myer

X

X

X

X

X

X

X

X

 

 

 

 

 

Skippy Paul

X

X

X

X

X

X

X

X

 

 

 

 

 

Jerry Solas

-

-

-

-

-

-

X

X

 

 

 

 

 

Dave Steward

X

X

O

O

X

X

O

O

 

 

 

 

 

x = present, o = absent

 

2.     The May meeting minutes were approved.

 

3.     Jim Woller presented the Financial Report and distributed a handout, “Statement of Cash Flows”.  Excess Revenues over Expenses YTD at May 31, 2007 were $36,105, and the cash balance was $80,012, which was about $2,000 under budget.  The Galley appears to be running ahead of last year and is meeting expectations.

 

4.     Al Jacobs presented the Rear Commodore’s Report.

 

a.     The railings were completed.  Ed Ludlow and Paul Hotz agreed to sand them down after some weathering in order to minimize splintering.

b.     The planks on the main walk were replaced.

c.     Three dinghies were removed, two are in bad condition.  Geoff Pierini will alert Brian Nelson that one of them may be his.

d.     Last year the membership approved a new yard gate.  The gate will be installed in a few weeks.

e.     Costs for the work so far on Great Beds amount to $2,400 for labor (Mark) and to $10,000 for the engine (Doug).  Mark expects to be ready for a test run by the end of the month.

f.      Al distributed a report from Gary Myer concerning the Summer Sailing program.  This year the program will break even because fees were raised.

 

5.     Dennis Meichel presented the Vice Commodore’s Report.

 

a.     Galley food and service are meeting expectations.

b.     The punch list for the renovation project has been completed.  When the work is completed, the remaining $10,000 of the contract will be paid.  The project is still $16,291 under expected cost, and when all expenses have been paid, it will still remain about $10,000 under.

c.     Acoustic panels for the wall opposite the Bar in the Grill room are in hand, but have not been installed.  A decision needs to be made as to whether they should be used.  The pictures of the Past Commodores will be hung, and two options have been identified: individually framed pictures or composites of smaller pictures organized by decades.

d.     A suggestion was made that a plan be developed for the remainder of the decorations in the Grill room.  A committee should be set up, and Steve Buzbee should be chairperson.  The Ladies Auxiliary should be included.

e.     With all the focus on the renovation project, the exterior of the house has been neglected.  The Planning Committee has reviewed what needs to be done.  A suggestion was made for the House Chairman to consult with Rich Caparato and the Planning Committee in order to prepare a list of things to address.  Estimates for each item should be made, and bids should be put out.

f.      A suggestion was made that a House Committee be formed.  The Committee should consist of three members, with one appointed each year.  Such a Committee would provide continuity in the work on house projects.  A schedule should be formed for various items that need periodic maintenance.

 

6.     Vicky Jo Neiner presented the Commodore’s Report.

 

a.     World voyager, John Gage, received recognition from the Power Squadron, RYC and the Governor, in the form of a letter.

b.     The Juniors and the Sea Scouts cleaned the beach.

c.     Club members are competing in external regattas.  Geoff Pierini participated in the Melges Worlds.

d.     The Ladies Auxiliary may have revised their By Laws.  If so, the changes must be approved by the Board.

 

7.     Committee Reports.

 

a.     Geoff Pierini reported on the Fall Regatta.  The event will be coordinated with the National Hospice Alliance.  There are 37 hospices statewide that the regatta will be aligned with.  A three-day event is being planned.  On Friday, September 14th, there will be a match race, which will feature pro teams if funds allow.  This will be the primary event for corporate sponsorship.  One of the Cornucopia’s vessels may be used for on water viewing of the match race.  Individuals may board the vessel for a donation of $110.  Saturday and Sunday will be the NJ Hospice Cup Open, which will follow the usual Fall Regatta venue.  Title sponsors will be invited to attend.

b.     Jack Buzzi distributed flyers for the Red Grant Regatta.

c.     Ron Gort reported on the Galley.  In the ten weeks the Galley has been in operation, they have been doing an excellent job, and members are pleased.  Members are scheduling parties.  A note on extra tipping should be included in TellTales.  A suggestion was made to include a member survey of the Galley in their next bills.

d.     A new Point of Sale is under investigation by a subcommittee of the Finance Committee.  Reporting for the subcommittee, Barry Rosengarten stated that five companies were being evaluated.  For each system, the “front of the house” (the point of sale) can communicate with the “back of the house” (accounting).  There is some difference in price; one of the companies will be recommended to the Finance Committee.

e.     The Galley is considering obtaining four pizza ovens, which could accommodate up to four 18” pies.

f.      Thanks went to Geoff Pierini, who donated the rock in the yard and, along with Gary Kafcsak, distributed it.

 

8.     Old Business.

 

a.     The office copier is no longer working.  One possible replacement is a Canon, which prints 23 pages per minute and retails for $1350.  A lease option for 60 months includes maintenance.  A motion “to authorize the Finance Committee to purchase or lease a copier for up to $3500” passed.  The budget may have to be amended.

b.     In order to address the question of what privileges the Juniors and the Ladies Auxiliary have, a subcommittee was formed, consisting of Rita Mckeon, Joan Kamienski, Vicky Jo Neiner, Jim Woller, and Skippy Paul.

 

9.     New Business.

 

a.     Dave distributed copies of the Major Project Process and noted that it had never been incorporated into the Rules.  He suggested that it should be written up in rule format and adopted at a future meeting.

b.     Vicky stated that there is a need to limit the number or size of the box trailers in the yard.  This will be addressed at a future meeting.

 

10.   The meeting was adjourned at 22:35.

 

Respectfully Submitted,

Fred Hartner,

Secretary

 

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