A Board Meeting of the Raritan Yacht Club was called to order at 8:00pm, July 10th 2007

 

1.     Roll Call (Skippy Paul, Bill Adams not present) Fred Hartner not present Ann Myer taking minutes.

 

2.     The June meeting minutes were approved.

 

3.     Treasurers report by PC Jim Woller.  Cash balance as of 6/30/07 $59,119.  Over budget on expenses by $13,000.  This is being looked into as there was found to be a glitch in the spreadsheet Operating Expense cell. (formula incorrect)  Also Payment on Pennants should be revenue neutral by August.  Also Professional Fees were not listed in the correct place.  Changes and corrections will be made for August.

 

4.     Al Jacobs presented the Rear Commodores Report

 

a.        DEP wave attenuation application fee, when submitted the stated fee was $1,250.00 but we were informed by the DEP that an error was made and the fee is actually $6,800.00.  Al states he was just informed of this last night.  Al is asking the board and flag for guidance on how to proceed.  Discussion took place resulting in motion,

 

        Motion made that we approve the additional $6,050.00 for the permit and reallocate and adjust budget line items for the galley equipment ($7,349.54) which should have come out of the sinking fund (since it was a replacement) and adjust galley operating fund

 

        All in favor, one abstention -  Motion Passed

       

5.     Dennis Meichel presented the Vice Commodore’s Report.

 

a.     Questionnaire was sent out with this month’s monthly bill about the New Galley.  All information not received as of yet.  Main question was to see if membership was in favor of increasing the gratuity to 20%.

 

6.     Vicky Jo Neiner presented the  Commodore’s Report.

 

a.     Red Grant Regatta was very successful.  Over $30,000 was raised for Juvenile Diabetes

b.     Peter Rebovich is doing the Halifax Race

c.     Hospice Regatta scheduled for Sept. 15 & 16 is underway with plans for a great regatta

 

7.     Committee Reports

       

a.        AV Committee – Matt Breef Marks and Kevin La Compte gave an update on our AV equipment. 

        There are usability issues and Kevin states he will write up instructions that will be posted by the

        The equipment.  They stated that the PA system is complete however Deck speakers have not yet  

        Been installed.  A Dock PA system was never in his specs for the job that was done.  They stated

        This can be added on but they may need to run new wiring out to the dock.  There was a

        Discussion on John Erdrichs involvement with the sound equipment, Dave Frizell asked Matt and

        Kevin to email him a list of all the equipment used for sound. 

 

b.       Galley – Ron Gort stated that there has been a 50% increase in galley rebates. 

        Ron has a list of Galley purchased equipment.  Totaling $7500.00

        Silverware, aluminum pans, cookware, sheet pans, oval platters, soup plates.  There was shelving

        From the refrigerator that could not be cleaned so had to replace ($450.00) 

        The amount stated was $5,279.00 was from the sinking fund and $850.00 reimbursed from Galley.      Ron has complete list

 

 

 

c.        Bar Report - Joanne Marks  stated in June the bar took in $14,346.00. 

        $11,602.00 in inventory

        $  6,600.00 purchased      $5,600.00 Sold    we are sitting on $12,000.00 in inventory as of 6/30/07

        Bar Continued:

        Mt. Gay will be giving us 12 umbrellas.

        VC Dennis Meichel asked Joanne to look into the bar PAR course.

 

               

 

8.     Old Business

                VC Dennis Meichel reported that our contractor Rich C still has not submitted a final bill.  Per

                Dave Frizell the bill will be submitted tomorrow.

 

                VC Dennis Meichel stated the Heat/AC controls were installed by Jeff Stueber.  The controls are

                Under the stairs in the Grill Room closet.

       

                The Exhaust fan in the Galley.  We cut away the stucco to see if the fan was installed correctly. 

                We found that the fan was installed correctly but it had not been cleaned properly.  The stucco

                Encasement was probably installed correctly according to 2004 specs but now the specs have

                Changed.  We received a bid from Gattick and are in the process of obtaining 2 more bids. 

 

                Exterior Maintenance-  Items that need to be addressed are included in the Planning Committee

                Report items.  Dennis asked Rich C. to give us a price on these items.  We are waiting on his bid.

 

                Point of Sale – Jerry Solas stated that vendors are being interviewed.  The Jonas System is a             complete system and it does everything, however the cost is high.  VC Dennis Meichel has spoken            to other Yacht Clubs and they are happy with the Jonas System.  Our current software Club Soft does not interface with our POS system and we have been having many problems.

 

9.     New Business

                PC Bill Adams proposed “Rules Governing Capital Projects” He presented a full write up.  After

                Discussion and 3 wording changes to his write up.   Dave Frizell made the motion;

 

                Motion to approve the “Rules Governing Capital Projects” with the stated changes

                (#4 The Board may appropriate) (#8 contracts shall be awarded based on competitive process.)

 

                The motion passed unanimously.

 

                The August Meeting may be moved to August 21st, 2007 due to vacations.  A poll will be taken to

                Assure a quorum.

 

                 

10.   The meeting was adjourned at 10:45pm.

 

Respectfully Submitted,

Ann Myer

BOG

 

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